Concur travel book air, car, and hotel with your personal travel preferences while complying with your company travel policies and obtaining negotiated rates. State of rhode island concur online instructions for. Coordinator status must be given by the campus concur administrator. Travel portal and concur booking tool, 247 from any computer with internet access.
If you book as an arranger, you will receive the email as well. Sap concur simplifies travel, expense and invoice management for total visibility and greater control. This guide assumes you have already logged into oncur for the first time and updated your profile. Can i book travel for another person using the concur online booking tool. Enter the travel dates and air, hotel, andor car rental criteria, as. In the departure city and arrival city fields, enter the cities for your travel. Online corporate travel booking, travel management. State of rhode island concur online instructions for travel. Student, guest or nonconcur profile faculty or staff prior to booking travel each traveler should fill out their own preauthorization form, and have approving official sign. How to book travel for other employees as a travel arranger.
Guest travel a nonud employee travelling on ud business. How to finalize a reservation to avoid cancellation. Travel arrangersassistantscan book for other profiled travelers. For an employee traveler not appearing in the list, click search, enter the first few letters of the travelers name or email address, then select desired. Act on behalf of another user or book travel for any user. Employees may book directly with an agent or through the concur online booking tool. You may also book travel for guest for personal travel utilizing the booking tool using your personal credit card to. In concur, your profile stores your personal information used for booking travel and. Click here to visit our frequently asked questions about html5. To submit the form to christopherson business travel, click submit. To search for a guest travel coordinator by department, please click here. Creating a concur profile via a self registration link.
Contact the university travel office for guest booking access. Planners have the ability to book travel for guests who do not have a concur travel profile. Travel arrangers travel arrangers can book for other profiled travelers. Concur is an endtoend travel and expense management tool that allows travelers to book travel, create requests pretrip authorizations and expense reports in one solution. Book travel for an employee or a guest travel tip sheet. How to book travel for a guest traveler as a travel arranger. At the left of the concur home screen under trip search, select. This comprehensive webbased service provides allthe tools you need to submit a travel request, book travel, create and submit travel requests and expense reports for travel and non travel expenses. A sponsored guest is concur travel systems term used to describe slacs visiting guests or relocating individuals. To book a rental car during this search, check pickupdropoff car at airport. Can the concur tool be used to book travel for a guest. Send an email to this email address is being protected from spambots. Concur travel is a hosted, webbased system that allows users to book travel content on a single site from multiple sources and consolidates that travel data to be visible by the company for use in policy crafting, supplier leveraging, and duty of care. Before entering guest travel, the user should be familiar with navigating concur, entering travel requests and entering expense reports.
The host administrator is the sponsor in the concur travel system. Concur travel should be used to book all airline, car rental and hotel arrangements for simple, domestic flights in general. The university corporation for atmospheric research manages the national center for atmospheric research under sponsorship by the. Vanderbilt employees must use world travel to book business travel. On the menu, click home or the concur logo whichever applies. Creating a concur profile upon receiving a welcome email. This includes air, car, hotel, limo, and in some instances, rail, parking and dining reservations. Online corporate travel booking solution sap concur canada. To book travel for other concur users, you will need. Reserving your flight does not secure your tickets, in order to ticket your trip the booking process must be followed all the way through.
When choosing this policy, additional fields for vendor id payee name and vendor site code payee address will appear. To request the creation of a student or guest profile in concur, please click here. Note that if the guest incurs outofpocket expenses that must be reimbursed, these may not be expensed in concur and should be. How to book a trip in concur air, car and hotel how to add a car or hotel to an existing reservation. The trip search box will now indicate you are booking for a guest. Select one of the following types of flight options. This document describes the steps needed to complete a travel request and expense report on behalf of a traveler who is not an fsu employee. Planners have the ability to book travel for guests who do. Select the expenses associated with the guests trip and click move to add them to the expense report. Even if you make no changes, you must save your profile before you can book a trip in travel. To request payments to guest speakers or nonemployees, create an expense report in concur under your own profile but select the pitt guest expense policy in the report header. World travel is fully integrated with the concur travel and expense tool, providing traveling employees with excellent, easytouse technology tools. Concur travel is an online booking tool that allows you to make travel arrangements that conform to your company.
After logging in to concur, click on travel in the black navigation bar at the top of the screen, click on trip library and select the trip you want to confirm. From your my concur home page, look to the trip search section on the left side of the page. Sap concur integrates expense reporting with a complete travel booking solution. Concur displays your itinerary on the trip confirmation page. The concur travel wizard will open the trip so you can make changes. See how concur automates and improves the travel and expense management process. Once you have clicked on book for a guest, you will see this to let you know you are now booking for a. Travel reimbursement for a visitor is processed using the concur travel system. Can i use my travel card to book travel for someone else. You can reserve a car andor a hotel without booking an airline ticket. Click on the train icon and enter the desired city pairs, dates and approximate times. You have the ability to update your travel profile to add information such as search preferences, frequenttravelers programs, tsa precheck. Updating your travel profile before you use concurs travel application for the first time, update your travel profile. In concur, your profile stores your personal information used for booking travel and creating expense reports.
Be sure to pay attention to the blue section of the screen. Choose change trip or cancel trip from the trip actions menu. Travel arrangersassistants that have been given access can book for othersand for nonemployee guest travelers. Agency profile procedures and online travel reservations. Entering travel card charges made on behalf of a guest traveler travel reps frequently book travel with their tcard on behalf of guests. Can book travel allows delegate to book travel travel arranger. Other concur courses and quick guides can be found by entering concur in the search box. Concur travel faqs travel leaders destinations unlimited. A traveler can have more than one arranger assigned. On the my concurutsa page, click profile cion upper righthand corner of page make your selection. How to add a new user in concur instructions for program administrators. For more information on travel arrangers see the training document titled.
Concur quick reference guide for the travel arrangerassistant. This individual will make reservations as a travel arranger for a guest traveler or for the prospective employee. Select the appropriate traveler in the dropdown menu, travel for, found in the upper right section of the search screen. Booking for a guest if you are a travel arranger or booking for someone who is not a state employee and therefore does not have a state profile, please click book for a guest. Quick reference guide for the travel arrangerassistant. After entering your travel search details, and clicking search, you will be asked to fill out the required guest details. Concur travel offers multiple ways to search for flight, hotel, rental car, and rail options from a smartphone, tablet, or pc. Click on the book link next to the template you wish to use. Booking airfare for a guest if you are responsible for bringing a guest to the university of arkansas, you can book that guest ticket via the concur booking tool. Click on the book button in the action column of the relevant request. With these type of bookings, emp loyees would need to make travel reservations in concur using the guest booking feature or by emailing or calling an agent and booking the desired travel on behalf of the guest. However, if booking through the travel agency and online in concur is perferred there are three options to accomplish this.
Choose traveler type guest and trip purpose from the dropdown menus. Guest travel anonud employee travelling on ud business from the concur homepage, click book for a guest. Create a new sponsored guest account in concur if your guest does not already have an existing slac account. We bring the entire process and all your data together in one place, so you can see and manage your corporate travel program your way. You may also book travel for guest for personal travel utilizing the booking tool using your personal credit card to purchase the trip.
If youre a travel arranger, you can use the concur to book travel for a guest. You must save your profile before you first attempt to book a trip in concur travel. Select book travel for any user self assign type the first letters of the surnamename of the traveller that you will be booking for. In concur travel, you can select an assistant or arranger to reserve your travel. You must save your profile and complete all required fields before you first attempt to book a trip in concur travel.
The employee that will be responsible for booking guest travel should contact a concur. Tsa secure flight and international travel passports and visas. These types of bookings can then be saved as a template and launched with one click at a later date to book the same itinerary. In the trip search box on the home or travel tab, click book for a guest. Basic booking systems cant keep up with the changes in corporate travel, but the online travel booking tool from sap concur can. Click the menu above to learn more about the features of concur travel. Departments will be able to obtain preapproval and easily book airfare by calling key travel. Approving official must have signature authority on chartfields listed, and hold an employment classification of mpp, dept. How to make changes to southwest flights in concur. Uw madison travelers who have travel booked through may 15th, 2020 must cancel their travel by end of day, thursday march march, 2020. Travel quick book a hotel using conferma lodging card. Stepbystep guide booking trips in the concur travel.
Refer to guest traveller section for instruction on how to arrange travel for a guest nonprofiled traveller. Your browser does not currently recognize any of the video formats available. Select the type of travel use the flight tab to book a flight by itself or with car rental andor hotel reservations. The small one headed icon will change to a twoheaded icon. Student and guest travel is not currently required to be booked through direct travel or concur. Just click the car or hotel tab located on the left. Booking a guest s travel will become a streamlined process for both the department and the guest. Airline tickets or reservations booked in concur are able to be cancelled directly in concur. Guest travel booking can only be made via requests agency assistance and quotation.
Select and click on start session or select a select a guest traveller. It is not an option to book group travel online at this time. Guest traveller will not have access to login to concur therefore their travel must be arranged by a travel arranger. When making a guest or multiple passenger reservation, the data will need to be added manually. From the connexxus home page under book travel online, select balboa travel concur. Log into concur and in the top black navigation bar, click on travel. Book the trip for any traveler who currently has you assigned as their travel arranger. Enter the dates, reference point city, zip code, etc. The concur tool will default to round trip, but one way. Search for travel arrangements on behalf of the guest login to concur using the link atvanderbilt. Booking travel delegate can use concur to generate booking from request. A travel agent from christopherson will contact the appropriate.
You are not yet purchasing your airfare, only reserving it. Departments will also have the option of allowing the guest to call key travel directly to book their arrangements once a preapproval has been completed. If you are a student or a guest traveler and you are traveling for the first time please fill out the gueststudent travel form. Travel arrangers can book for nonemployee guest travelers. How do i book travel for speakers, guests, interviewees and other visitors. Book the entire business only flight in the booking tool and then have the traveler call ctm to modify ticket ctm may have to reissue ticket. The yellow dots on screen highlight some of the key functionality in the product. Can guest booking be enabled for just a group of people or is it more of an all or nothing where everyone would have access to guest book. Concur will book travel with your profile information. On the concur dashboard, click required approvals at the top of the concur page, click approvals. There is no service fee when booking airfare in concur. Over 95% of michigan state university departments are now live in concur, msus new travel and expense system.
Click on the airplane to begin searching for airline flights. Yes please see the book for a guest tab in the concur application and follow along with page 8 of how to book travel in concur can i use my travel card to book travel for someone else. Choose your preferred email format, either plain text or html. Select guest traveler on the drop down menu on the right side of the travel home page. Your guest may create and submit an expense report or delegate you to create an expense report your guest must submit. Student and guests can book their travel as they are currently doing. If you have an unticketed trip and wish to make a change, select a trip name from the upcoming trips tab. In order to provide security and data privacy, concur travel will no longer support a previous guest lookup nor store data about a nonemployee or previous companion.
1630 1234 1535 1270 569 461 1443 1161 955 15 51 989 736 606 331 1078 1534 1488 181 263 1391 669 1309 481 410 747 180 529 965 671 313 983 584